Project Manager (External Relations)

San Francisco / Oakland
April 2023


Communities on the margins of opportunity deserve a trusted partner on their journey towards financial growth and stability. As a locally invested, collaborative partner in social justice and financial equity, Community Vision provides nonprofits, small businesses, and social enterprises with strategic investment and guidance, to deepen work, scale impact, and strengthen our communities.

We know that supporting community-owned and community-governed projects creates shared prosperity and builds collective, and self-directed, economic and political power. This position will put you at the forefront of exciting organizational growth and the re-envisioning of how we carry out our work; creating greater efficiency internally and deeper impact externally.

Community Vision is dedicated to anti-racist practices and to building an anti-racist organization. This includes treating colleagues with respect, supporting the vision of the organization, and acting as ambassadors of our values.


The Project Manager will determine resource and/or personnel needs for various projects with the External Relations department. This role involves the collection of data, interpreting findings, setting priorities and carrying out established plans. The Project Manager will conceptualize the meaning of reported data and translate this knowledge for stakeholders to promote the meaningful use of data to assess process improvements. They will track, update, and display project data; oversee and evaluate action plans; and consolidate and analyze project information.


Project Oversight

  • Serve as the designated lead for research within the External Relations Department.
  • Partner with VP, External Relations in the development, implementation, coordination,​ ​evaluation and planning of the programs’ short- and long-term goals.
  • Serve as the primary liaison responsible for the day-to-day administration and operational​ ​issues such as data management, marketing and communications, outreach, meeting​ ​coordination, and social media coordination.
  • Maintain direct communication with key staff to assure interaction and information​ ​exchange among project components and project leaders.
  • Partner with leadership in the strategic planning process, identifying areas of need and​ ​focus and translating portions of the External Relations annual plan into well defined​ ​projects and programs with timelines and deliverables.
  • Plan and execute specific projects, in support of the program goals, in accordance with​ ​agreed upon project timelines.


  • Oversee and lead administrative functions and work flow within the department, utilizing​ ​office systems and resources in the most efficient manner possible.
  • Serve as a point of contact for information concerning activities of the projects.
  • Take ownership of escalated issues and concerns and provide follow up to bring issues to​ ​conclusion.
  • Ensure appropriate operational information regarding projects is communicated to​ ​appropriate staff.
  • In partnership with department leadership administer the development and distribution of​ ​marketing materials, including letters and brochures.
  • Support, interpret, and enforce policies and procedures.
  • Liaise with Communications on investor events.
  • Event management support (e.g. ID photographer).
  • Liaise with HR and Communications (e.g. email signatures, staff bios, and photos).
  • Facilitate/assist with planning External Relations weekly meetings, External Relations​ ​retreats, etc.


  • Responsible for managing the project budgets and all delegated fiscal responsibilities of​ ​the department as requested in collaboration with Finance.
  • Monitor budget expenditures; identify and research variances/problems.
  • Track and monitor revenue, expenses, and allocations.
  • May oversee the process to enter, review, and analyze data.
  • Develop management reports and produce summaries and recommendations.
  • Partner with department leadership to establish the yearly budgets, define goals,​ ​objectives, and outcome measures for the External Relations department.
  • Perform monthly tracking of costs and expenditures; forecast upcoming costs; monitor​ ​use of fiscal resources; and submit necessary budgetary revisions to meet​ ​programmatic needs.
Customer Service
  • Collaborate in an effective and timely manner with internal and external contacts to​ ​achieve program goals.
  • Provide assistance, problem-solving and information to internal and external partners,​ i​ncluding planning of annual retreats and meetings.
  • Produce and maintain communication materials as appropriate, including letters, forms,​ ​newsletters, web content and other marketing materials.
  • In support of the program may attend meetings as necessary, assist with research data​ ​flow and provide necessary follow up to staff.

Data Management

  • Oversee, establish and maintain efficient and effective database management systems​ ​for the department.
  • Maintain records.
  • Develop, distribute, collect, and review data from a variety of sources.

Relationship Management

  • Set the stage for constructive relationships by being accessible, approachable, and​ ​interpersonally engaged; developing and sustaining meaningful and productive bonds with​ ​others based on mutual respect.


Ideal qualifications

  • 4+ years of progressively responsible experience in a nonprofit organization.
  • Positive, high sense of willingness to work collaboratively.
  • Effective communicator and active listener.
  • Highly organized.
  • Flexible and nimble.
  • Experience with Salesforce, Google Suite, Microsoft Office, WordPress, Mailchimp, etc.
  • Can anticipate next steps, aligning high-level strategy with detailed tactics for implementation.
  • Calendar management and internal/external “cat herder.”
  • A project manager who can focus on logistical and administrative support.
  • Attention to detail and ability to manage multiple projects with competing deadlines.
  • Understanding and ability to work with a range of nonprofit partners that reflect the diversity of the Bay Area, Central and Northern California.
  • Enthusiasm, entrepreneurial spirit, and a passionate commitment to work in community development and the nonprofit sector.
  • Understanding of the issues facing and operating structure/culture of nonprofits. Ability to work with a range of nonprofit clients that reflect the diversity of the Bay Area, Central Valley, and Northern California.
  • Relationships in or authentic understanding of Bay Area communities of color, low-income communities, and/or other disinvested communities.


The Project Manager is a full-time exempt position. This position reports to the VP, External Relations. The salary for this position is between $88,000 – $94,000 annually, depending on experience. If outside of the Bay Area, salary will be adjusted based on cost of living of the region. Benefits include: 100% health insurance premium coverage for employees and a contribution towards dependent coverage, dental insurance, long-term disability and  life insurance, transportation and cell phone subsidies, employer contributions towards retirement savings, three weeks’ vacation, and a commitment to work/life balance. Occasional evenings and out of area travel may be necessary. Position involves regular computer and telephone use plus some minimal lifting. The position can be based at either of Community Vision’s offices in San Francisco or Oakland. All staff are working remotely until June 14, 2023 when we will transition to a hybrid model.

Send resume and cover letter via email to Subject line should read: Project Manager. Cover letters should discuss your interest in the position and in working at Community Vision. Position will remain open until filled.

Position is open until filled. For more information on our programs and services, please visit our website at: